Electronic Quality Management System
An Electronic Quality Management System (EQMS) will be of great value to any organization to assist in the practice of establishing and maintaining the highest quality throughout its processes. In executing this task all efforts will be made to achieve a paperless environment. This will result not only in a saving in generation of the documents but also the retrieval and storage of them. The proposed Electronic QMS will extract the relevant data from all activities and process it into useful information. A real-time managed system stored and managed electronically provides speed and agility to any organization. It permits management to communicate continually so that the quality message is heard regularly, but also delivers procedures, processes, and instructive material to everyone in the organization.
Features
- E-filing
- Electronic interrogation (comparison of multiple documents for similarities)
- Electronic filing of reports
- Alerts for actions to be performed (e.g. action plan report)
- Real time availability of quality information
- Monitor projects/operations
- Report on quality of operations
- Link to electronic operational systems for data relating to core processes e.g. Registration and academic results
- Electronic Integrated Document management system
Benefits
- User level access
- Reduce cost and time by managing compliance with multiple standards and regulations with one system in a systematic and uniform way
- Ensure you get tangible business value out of quality projects by integrating related processes with performance management to drive continuous improvement
- Provide employees, management, quality professionals as well as auditors with a single point of access to all the QMS information they need, tailored to their role.
- Integrate the management of quality with your processes by providing your employees with a system that makes it part of their daily tasks.
- Consistent service / product delivery
- The reduction of rework, deviations and customer complaints
- The control of work processes.
- Improved customer satisfaction
- Improved record keeping
- Continual improvement becomes measurable
- The system would assist management to comply with requirements and continually improve the effectiveness of the quality management system
- The system would assist management to ensure that the quality policy is communicated and understood within the organization.